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What Tax Documents Should You Gather for Tax Season?


Tax season can feel overwhelming, but staying organized is the key to a smooth filing process. To help you prepare, here’s a breakdown of the tax documents you should gather, sorted into four main categories: income, deductions, credits, and business expenses.
Tax season can feel overwhelming, but staying organized is the key to a smooth filing process. To help you prepare, here’s a breakdown of the tax documents you should gather, sorted into four main categories: income, deductions, credits, and business expenses.

1. Income Documents

To accurately report your income, collect all the necessary forms and records, such as:

  • W-2 Forms: For wages and salaries from employers.

  • 1099-NEC Forms: For freelance or independent contractor income.

  • 1099-K or 1099-MISC Forms: For gig work, rental income, or other miscellaneous payments.

  • 1099-B Forms: For capital gains or investment sales.

  • 1099-INT or 1099-DIV Forms: For interest or dividend income.

  • SSA-1099 Forms: For Social Security benefits.

  • 1099-G Forms: For unemployment benefits.

  • Documentation for any other income, such as alimony or gambling winnings.


2. Deductions

Deductions can reduce your taxable income, so gather receipts and records to support these claims:

  • Mortgage Interest Statements (Form 1098)

  • Property Tax Receipts

  • Medical Expenses (if you plan to itemize deductions)

  • Charitable Contribution Receipts

  • Student Loan Interest Statements (Form 1098-E)

  • Educator Expenses (if you’re a teacher or educator)

  • State and Local Taxes Paid

  • Receipts for significant purchases (if deducting sales tax).


3. Credits

Tax credits directly reduce the amount of tax you owe, so make sure you have the following documentation:

  • Childcare Expenses: Include receipts and the provider’s EIN.

  • Adoption Expenses: Gather all related documentation.

  • Education Expenses: Form 1098-T for tuition and other qualified expenses.

  • Energy-Efficient Home Improvements: Receipts and details of qualifying upgrades.

  • Retirement Savings Contributions: Records of contributions to IRAs or other retirement accounts.

  • Healthcare Premiums: For self-employed individuals.


4. Business Expenses

If you’re a freelancer, contractor, or business owner, keeping detailed records is crucial. Here’s what to gather:

  • Receipts for supplies, equipment, and software.

  • Documentation for travel and meal expenses, including dates and business purposes.

  • Records of home office expenses, such as utilities and internet bills.

  • Mileage logs for business vehicle use.

  • Proof of payments for payroll or contractor work (e.g., W-2s or 1099-NEC forms).

  • Bank and credit card statements reflecting business transactions.


Final Thoughts

Getting organized now will save you time, stress, and potentially money when it’s time to file your taxes. Start by creating a checklist of the documents you need based on your situation, and make sure to store everything in a safe, secure place.

Need help navigating your taxes or understanding which documents apply to you? Reach out today for expert advice and assistance.




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